Flat rate pricing softwarefor HVAC & plumbing shops.
Build your flat-rate book one time — labor + material + markup → one sell price — then quote upfront, fixed prices on-site instead of guessing hourly. TradeFix is flat rate pricing software for HVAC and plumbing contractors — and the pricebook ships in the base plan, not as a per-tech add-on.
What is flat rate
pricing software?
Flat rate pricing software stores your pre-priced, flat-rate jobs so a technician quotes one upfront price for the work instead of billing hourly time-and-materials. You build the flat-rate pricebook once — each task priced from labor plus material plus markup — and the tech presents that fixed number before any work starts.
It kills the clock-watching, the "how much per hour?" haggling, and the under-billing that comes from guessing time on site. In TradeFix the pricebook ships in the base plan — labor, material with markup, member and commercial tiers, and CSV import — and your tech quotes from it in the mobile app, builds a Good/Better/Best estimate, and collects a signature at the kitchen table.
It powers the rest of the platform too: the full HVAC software and plumbing software builds, and the HVAC dispatch board that gets the priced job to the right truck.
Quoting hourly turns
every job into a
price argument.
When you bill time-and-materials, the customer watches the clock, second- guesses the bill, and haggles over a part they Googled in the driveway. You eat the slow drives, the diagnostic time, and the "while you're here" favors. Flat rate flips it: you quote one upfront price for the job before a wrench turns, the customer says yes or no, and nobody argues about hours.
The catch has always been the book. Building a flat-rate pricebook by hand in a binder is brutal, and the dedicated tools charge for it like it's a luxury. The New Flat Rate runs about $99 per tech, per month. ServiceTitan gates its good pricebook behind Pricebook Pro, an add-on on top of a platform that already starts near $300/mo. So the smaller the shop, the more the math punishes you for wanting upfront pricing at all.
TradeFix puts the flat-rate pricebook in the base plan from $49/mo — labor rates, material cost plus markup, member and commercial tiers, CSV import, and a starter HVAC and plumbing book to build from. Your tech pulls the book up on the phone, builds a Good/Better/Best estimate, and collects a signature in the kitchen. No per-tech pricebook fee. No add-on tier.
The whole
hvac & plumbing shop loop.
Nothing extra.
Your whole book of flat-rate jobs.
Store every flat-rate task — capacitor swap, condenser fan motor, water-heater replace, main-line snake — as a priced line built from labor + material → sell price. Organize by category, search by name or SKU, mark items taxable or not. Ships with a starter HVAC and plumbing book you can keep, edit, or replace.
- Labor + material → sell price
- Categories + SKU search
- Starter HVAC + plumbing books
Material cost in, customer price out.
Enter your material cost and a markup percent; TradeFix computes the customer-facing flat price automatically. When the supply house raises copper or refrigerant, bulk-update the cost and every dependent job re-prices itself. No more pricing off a six-month-old binder while your margin quietly bleeds.
- Cost + markup % → price
- Bulk cost updates
- Margin protected on every job
Standard, member & commercial pricing.
One book, three prices. Set a member discount percent and a separate commercial rate, and the right price applies based on who the job is for. Members carry a badge on the dispatch board so techs know to apply member pricing before they quote — the discount they paid for actually shows up.
- Member discount %
- Commercial price column
- Member badge on dispatch
On-site flat-rate quoting in the app.
The tech pulls the flat-rate book in the iOS/Android app, taps to add tasks, and builds a Good/Better/Best estimate at the kitchen table. Customer picks one, signs on the screen, and the approved estimate converts to a scheduled job and invoice with one tap — no second trip to "write it up at the office."
- Mobile flat-rate book
- Good / Better / Best
- On-screen e-signature
We stopped quoting by the hour and started quoting the job. Average ticket went up, the haggling stopped, and the book lives on my techs’ phones instead of a three-ring binder in the van.
Owner-operatorHVAC + PLUMBING SHOP · 4 TRUCKS
The questions
every hvac & plumbing owner asks.
What is flat rate pricing software?
What is flat rate pricing software?
Flat rate pricing software stores your pre-priced, flat-rate jobs so a technician quotes a single upfront price for the work instead of billing hourly time-and-materials. You build a flat-rate pricebook once — each task priced from labor plus material plus markup — and the tech presents that fixed price to the customer before any work starts. It removes the clock-watching, the "how much per hour?" haggling, and the under-billing that comes with guessing time on site.
Does TradeFix do flat-rate pricing?
Does TradeFix do flat-rate pricing?
Yes. The flat-rate pricebook is a core TradeFix feature, not an add-on. You build flat-rate line items (labor, material, equipment) with a markup engine, set member and commercial price tiers, import an existing book by CSV, and let techs quote from the pricebook on-site in the mobile app. It powers Good/Better/Best estimates and converts approved estimates straight into jobs and invoices.
How much does flat rate pricing software cost?
How much does flat rate pricing software cost?
The TradeFix flat-rate pricebook is included in every plan, starting at $49/mo for the Solo plan and $99/mo for the Growth plan that adds Good/Better/Best tiered estimates. There is no separate per-tech pricebook fee. Compare that to The New Flat Rate at roughly $99 per technician per month, or ServiceTitan, which gates its strong pricebook behind the Pricebook Pro add-on on top of a platform that already starts near $300/mo. See the full breakdown on our pricing page.
Can I import my existing flat-rate pricebook by CSV?
Can I import my existing flat-rate pricebook by CSV?
Yes. TradeFix imports a standard CSV with columns for SKU, name, description, category, type (labor / material / equipment), unit price, unit, and taxable. Export your current book from another platform or from your supply-house rep, import it, and you are quoting flat rate inside an hour. We also ship a starter HVAC and plumbing book you can use as a baseline.
Is there a flat rate pricing app for technicians in the field?
Is there a flat rate pricing app for technicians in the field?
Yes. The TradeFix iOS and Android tech app carries the full flat-rate pricebook on the phone. A tech taps tasks to build the quote, stacks a Good/Better/Best estimate at the kitchen table, collects an e-signature on the screen, and converts the approved estimate into a scheduled job and invoice — all from the truck, with no second trip to the office to write it up.
Does it work for both HVAC and plumbing?
Does it work for both HVAC and plumbing?
Yes. The same flat-rate engine covers HVAC and plumbing equally. HVAC shops price equipment installs and repairs — system swaps, capacitors, motors, refrigerant work, tune-ups — while plumbing shops price service calls and repipes — water-heater replacements, drain and main-line work, fixture sets, and re-pipes. Both build the book from labor + material + markup and quote the same flat-rate way. If you run both trades under one roof, one pricebook handles them.
Flat rate for HVAC vs plumbing.
HVAC flat rate pricing software
Price equipment installs and repairs as flat-rate jobs — 14 SEER, 16 SEER, and variable-speed systems as Good/Better/Best tiers, plus capacitors, condenser-fan motors, refrigerant charges, and spring/fall tune-ups as one-tap line items. Markup rides on every part so margin holds when copper and refrigerant costs move. See the full HVAC software build, or pair it with HVAC dispatch software.
Plumbing flat rate pricing software
Price service calls and bigger projects the same flat-rate way — water-heater replacements, drain and main-line clears, fixture sets, and full repipes — each built from labor + material + markup. Quote the repipe upfront, present it in tiers, and skip the time-and-materials argument entirely. See the full plumbing software build.
Flat rate vs time-and-materials.
Time-and-materials makes the customer pay for your slow drive, your diagnostic guesswork, and the hour you spent finding the part — and it invites a fight over every line. Flat rate puts one fixed, upfront price on the job before work starts. Close rates climb because the customer knows the number before they commit, and average ticket climbs because the markup and the "while-you're-here" add-ons are already in the book instead of forgotten on the invoice. The pricebook does the pricing so your tech can sell.